Employee App Store HandBook-Employee View

Overview:

The Employee Dashboard Overview Screen is the primary screen that houses users' various features and metrics. It gives an employee a generic view of their organization's and department's SaaS landscape. An employee can request access to a new or existing application/license. They will also be able to view the SaaS applications they use and their usage.

1.1  Application Launcher: 

Zluri Employee Dashboard presents the most important applications in this section, which are broadly classified into the following two categories:

  1. Favourite apps

  2. Most used apps



Zluri allows employees to mark certain apps as favorites. If the employee has not marked any favorites, Zluri encourages them with recommendations based on the statistics of other employees' choices. 

App Launcher also displays the most used apps in the organization. This display will help the employee find certain apps they use most. 

1.2  Data and Activity Dashboard: 

Below the App Launcher, there are a set of important application parameters. 

The employees can see the following:

  1. Your apps - Total number of applications used by an employee

  2. In Your Department - Number of apps used in your department

  3. In your organization - Number of apps used in your organization

  4. Desktop Agent Status

  5. Browser Agent Status

  6. Provision to Request Access to an Application



This section not only provides the proper perspective to employees about their application usage but also guides them through a centralized process to register their application/license requirements and any relevant documents. 

One more data point at the bottom of the page: App-wise usage. It represents the monthly app-wise usage percentage of the application that you are using.



Applications

2.1 Application Segregation:

The applications tab provides a complete overview to the users from an application perspective. 


Users can view three tabs: 


  1. Applications used within the organization

  2. Applications used within their department

  3. Applications used by that employee


The employees can see the most used applications within the organization, top app categories, and the applications in the aforementioned categories. 

  




2.2  Applications Overview:


Curated information for every application is available on this page. 




  1. Users:  the total number of active users for that particular application is made available to the employees to provide a clear understanding of organization-wide application usage.


  1. Departments: A list of different departments using that particular application is available to the employees. 


  1. App owner: The name of the application owner is also represented here for the employee.


  1. Compliances: List of different compliances that a particular application is certified with, like SOC2, HIPAA, etc.


  1. Status: Represents the status of the application, whether active or not, in the organization.


  1. Authorization: the authorization status of each application is also provided. Applications could be managed on either a central level, team level, or individual level or unmanaged, providing an employee with the organizational outlook for that particular application.


  1. Risk Level: Represents the risk level of the application like Low, High, etc.


  1. Risk Score: This represents the risk score for each application. It is calculated from various parameters like security events, compliance, security probes, and data shared.


  1. Threat Level: the recent security events from around the globe for that particular application is made available to keep employees informed.


  1. Security and Compliance:  risk and threat levels are made available after thorough and careful analysis. The compliance information is easily accessible for every application to provide a complete security overview for users.


  1. Similar Applications:  a list of similar applications used by other organization members is provided. This goes a long way to prevent purchasing different applications for the same use case.


  1. Alternate Applications:  a list of alternate applications in a similar category is provided to give employees a complete perspective while considering any application.


App Requisition

3.1 Request access to an application


An employee can request access to a new or existing application from the Overview page, Individual Application page, or App Requisition page. 


Overview page:




Individual Application Page:




App requisition Page:




All paths will lead to the below screens, where an employee can select the application, enter the required details and complete the access procedure. Detailed steps below:



Step 1: The employee must fill out the application name and click Continue.


Step 2: When the user clicks on the continue button, Zluri prompts similar applicationsThe user can choose to go for the recommended apps or ignore the recommendations and continue with the request process. 



Step 3: A page containing the detailed version of the request is generated where the employee has to describe their need for the request. The employee can also upload the necessary documents required to justify their needs. 



Step 4: Employees can check the "Need more than one license" option if their colleagues also require access to the same application and enter the number of licenses and names of the users they are requesting licenses for.



Step 5 After entering all the details, the user can click on Confirm Request to submit the request.




3.2 Requests View


The employee dashboard has a provision to view all access requests. This page contains all the essential details regarding the access request status. This view provision also displays the request status, helping the employees keep track of all the requests. The employee can also add new requests from this page, which is proof of a seamless UI experience. 



Employees who want to view or cancel the submitted requests can click on the menu option at the right of each request. 



They can see the submitted request once they click on the View Request. They can also view the request status by clicking the View Changelog button.




3.3 Approvals View


The employee dashboard also has a provision to view all the approvals of licenses or applications. If the employee is tagged as an approver for any request, they can view the Approvals page and take action.



Inside the request details, an employee will be able to view all the details necessary for them to approve or reject the request and also some other information like View Changelog, whether the app is used in the org or not, other approvers for this request, onboarding and offboarding actions, and comments by others.



Can’t find what you are looking for? Let us help you!

Employee App Store HandBook-Employee View

Modified on Fri, 16 Jun 2023 at 08:32 PM

Overview:

The Employee Dashboard Overview Screen is the primary screen that houses users' various features and metrics. It gives an employee a generic view of their organization's and department's SaaS landscape. An employee can request access to a new or existing application/license. They will also be able to view the SaaS applications they use and their usage.

1.1  Application Launcher: 

Zluri Employee Dashboard presents the most important applications in this section, which are broadly classified into the following two categories:

  1. Favourite apps

  2. Most used apps



Zluri allows employees to mark certain apps as favorites. If the employee has not marked any favorites, Zluri encourages them with recommendations based on the statistics of other employees' choices. 

App Launcher also displays the most used apps in the organization. This display will help the employee find certain apps they use most. 

1.2  Data and Activity Dashboard: 

Below the App Launcher, there are a set of important application parameters. 

The employees can see the following:

  1. Your apps - Total number of applications used by an employee

  2. In Your Department - Number of apps used in your department

  3. In your organization - Number of apps used in your organization

  4. Desktop Agent Status

  5. Browser Agent Status

  6. Provision to Request Access to an Application



This section not only provides the proper perspective to employees about their application usage but also guides them through a centralized process to register their application/license requirements and any relevant documents. 

One more data point at the bottom of the page: App-wise usage. It represents the monthly app-wise usage percentage of the application that you are using.



Applications

2.1 Application Segregation:

The applications tab provides a complete overview to the users from an application perspective. 


Users can view three tabs: 


  1. Applications used within the organization

  2. Applications used within their department

  3. Applications used by that employee


The employees can see the most used applications within the organization, top app categories, and the applications in the aforementioned categories. 

  




2.2  Applications Overview:


Curated information for every application is available on this page. 




  1. Users:  the total number of active users for that particular application is made available to the employees to provide a clear understanding of organization-wide application usage.


  1. Departments: A list of different departments using that particular application is available to the employees. 


  1. App owner: The name of the application owner is also represented here for the employee.


  1. Compliances: List of different compliances that a particular application is certified with, like SOC2, HIPAA, etc.


  1. Status: Represents the status of the application, whether active or not, in the organization.


  1. Authorization: the authorization status of each application is also provided. Applications could be managed on either a central level, team level, or individual level or unmanaged, providing an employee with the organizational outlook for that particular application.


  1. Risk Level: Represents the risk level of the application like Low, High, etc.


  1. Risk Score: This represents the risk score for each application. It is calculated from various parameters like security events, compliance, security probes, and data shared.


  1. Threat Level: the recent security events from around the globe for that particular application is made available to keep employees informed.


  1. Security and Compliance:  risk and threat levels are made available after thorough and careful analysis. The compliance information is easily accessible for every application to provide a complete security overview for users.


  1. Similar Applications:  a list of similar applications used by other organization members is provided. This goes a long way to prevent purchasing different applications for the same use case.


  1. Alternate Applications:  a list of alternate applications in a similar category is provided to give employees a complete perspective while considering any application.


App Requisition

3.1 Request access to an application


An employee can request access to a new or existing application from the Overview page, Individual Application page, or App Requisition page. 


Overview page:




Individual Application Page:




App requisition Page:




All paths will lead to the below screens, where an employee can select the application, enter the required details and complete the access procedure. Detailed steps below:



Step 1: The employee must fill out the application name and click Continue.


Step 2: When the user clicks on the continue button, Zluri prompts similar applicationsThe user can choose to go for the recommended apps or ignore the recommendations and continue with the request process. 



Step 3: A page containing the detailed version of the request is generated where the employee has to describe their need for the request. The employee can also upload the necessary documents required to justify their needs. 



Step 4: Employees can check the "Need more than one license" option if their colleagues also require access to the same application and enter the number of licenses and names of the users they are requesting licenses for.



Step 5 After entering all the details, the user can click on Confirm Request to submit the request.




3.2 Requests View


The employee dashboard has a provision to view all access requests. This page contains all the essential details regarding the access request status. This view provision also displays the request status, helping the employees keep track of all the requests. The employee can also add new requests from this page, which is proof of a seamless UI experience. 



Employees who want to view or cancel the submitted requests can click on the menu option at the right of each request. 



They can see the submitted request once they click on the View Request. They can also view the request status by clicking the View Changelog button.




3.3 Approvals View


The employee dashboard also has a provision to view all the approvals of licenses or applications. If the employee is tagged as an approver for any request, they can view the Approvals page and take action.



Inside the request details, an employee will be able to view all the details necessary for them to approve or reject the request and also some other information like View Changelog, whether the app is used in the org or not, other approvers for this request, onboarding and offboarding actions, and comments by others.



Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select atleast one of the reasons

Feedback sent

We appreciate your effort and will try to fix the article